Privacy Policy– Shaarp Executive Search & Management
At Shaarp, we take privacy seriously. We process personal data in accordance with the GDPR and other applicable legislation, and we are committed to being transparent about how we collect, use, and protect your information. This Privacy Policy provides an overview of the information we collect, how it is used, and the rights you have regarding your personal data.
We process personal data to provide relevant recruitment services, fulfill contractual and legal obligations, and ensure an efficient process between you as a candidate and our clients. The processing is based on consent, contract, legal requirements, or legitimate interest. Data processed may include your name, contact information, CV, certificates, diplomas, references, and any criminal records or credit checks if required for the position. Such sensitive data is collected and processed only with explicit prior consent.
Your information is used for candidate evaluation, communication, presentation to potential employers, compliance with legal requirements, and possible consideration for future positions. We do not share your data with others unless necessary to fulfill these purposes, required by law, or you have given consent. Upon employment, we may be obligated to disclose information to public authorities.
Your information is normally stored for up to two years after your last activity, unless you choose to extend or delete your profile. Upon employment, data is retained for the duration of the employment relationship and in accordance with applicable laws. You have the right to access your information at any time, correct inaccuracies, withdraw consent, or request deletion. If you believe the data is no longer necessary or incorrect, you may request that processing be restricted.
Shaarp Executive Search & Management utilizes approved AI-powered enterprise solutions to support analysis, information structuring, document drafting, interview preparation, and administrative tasks. AI is never used as an independent decision-maker in recruitment, selection, or assessment processes.
All assessments, recommendations, and decisions are reviewed, validated, and approved by a Shaarp consultant. When using AI, Shaarp complies with applicable requirements under the GDPR, the Norwegian Personal Data Act, information security, and confidentiality obligations. We always strive to minimize the use of personal data and anonymize information whenever possible, and we only utilize enterprise-grade solutions with appropriate security measures and data processing agreements in place.
Questions or requests related to privacy should be directed to our Data Protection Officer via email: personvern@shaarp.no
